What the Ministry of Justice says
If a competent foreign authority has already registered a child’s birth, Ukrainian law does not provide for a second registration of that same birth in Ukraine.
The Canadian birth certificate is already a valid document. It must be properly prepared for submission to the Ukrainian receiving authority.
Two different routes
Registration at a diplomatic missionDesignated Ukrainian diplomatic missions may register births using the Ukrainian civil-status register. Check the mission’s eligibility and procedure before applying.
A Canadian certificateIf Canadian authorities have registered the birth, no second Ukrainian civil registry record is required. Prepare the existing Canadian document for use in Ukraine.
What the Canadian certificate needs
ApostilleThe authentication requirement depends on the issuing country. Canadian documents for this purpose use an apostille under the Apostille Convention rather than consular legalization.
Notarized Ukrainian translationThe translation is a separate requirement. An apostille does not replace a Ukrainian translation.
Steps to take
- Obtain the Canadian birth certificate from the provincial vital statistics authority.
- Obtain an apostille from the competent provincial authority or Global Affairs Canada.
- Then arrange a complete Ukrainian translation with notarization.
- Confirm the receiving authority’s submission method: in person, through an authorized representative or by post where permitted.
The attached apostille is part of the document and must also be translated. Translating before it is attached may mean additional work.
Apostille fees
Ontario32 CAD; mail-in processing within 15 business days, plus delivery
Alberta25 CAD
British Columbia20 CAD; 2–4 weeks, excluding mail time
Quebec and SaskatchewanProvincial services: check current fees and processing times on the official website
Manitoba, Atlantic provinces and territoriesGlobal Affairs Canada: no authentication fee
Global Affairs Canada does not charge for authentication. Shipping and any optional intermediary service are separate costs.
Our part
Translation with notarization45 CAD per document
TurnaroundOne business day
Delivery within Ukraine3 CAD
We do not issue apostilles in Canada. Start with the apostille because its processing time is separate from our translation turnaround.
Frequently asked questions
Must the birth be registered again in Ukraine?No, if a competent Canadian authority has already registered it. Prepare the Canadian document for the Ukrainian receiving authority.
Which is better: a consulate or a Canadian certificate?These are different procedures, not duplicate registrations of the same birth. Ask the Ukrainian diplomatic mission about citizenship and consular procedures. We work with the document you already have.
Is consular legalization needed?For a Canadian document under the Apostille Convention, use an apostille rather than consular legalization. Check the receiving authority’s instructions.
Photo or scan?A clear photograph or scan is fine. Every stamp and small detail must be readable, including the apostille.
Send a clear photograph of the certificate with its apostille. We will confirm the price and turnaround by the end of the day.
Send your documentSource: the Ukrainian Ministry of Justice explanation on recognition of births registered abroad. Official explanation.